One of the merits of working from your own desk at home is that you have control of your time. However, a common scenario is that of plowing through work areas that are far from ideal. Do you feel burdened with all the clutter and mess? Is your space no longer conducive to productiveness? Perhaps all you need is a little overhaul to put things back to perspective!
First things first, you have to sit in front of all the junk and assess your life. Kidding aside, organizing the physical trash should commence first before you proceed to digitizing snippets of your work life.
One, there’s clarity. If you want to clear everything in one go, then you only need two piles – one for the trash and one for the big SAVE. Start taking out things from the top of your desks, the insides of the drawers, the decks and anything else that you can touch. You have to be unforgiving if you’ve been taken over by heaps of junk for the longest time.
If you’re still undecided, at least put everything with no present use inside a box that you can stow away. Among the things that you’d probably have abundance of are folders, notebooks, figurines and just about anything that have accumulated because you kept adding junk to your collection of random finds. On another note, mark things accordingly.
Two, there’s desktop decluttering. You may or may not be among those with the habit of saving files and shortcuts on the Desktop just because it’s more accessible. Yes, those little icons can substitute for your wallpaper just because you were too lazy to file things where they should be. And now you’re wondering why you can’t seem to appreciate the wallpapers you carefully handpick? Because there are pesky distractions.
It only takes a few minutes to an hour of decluttering and re-arranging your files. Make generic named folders that lead to specific ones. Surely, you can make smartly named labels for your files. This increases your productivity because you can spot things from where they should be and you can easily access related files that will help you with your referencing.
Three, there’s digitizing. The present is defined as the digital era. You see people dismissing books and notebooks in favor of tablets and portable computers – even smartphones. The good thing about it is that you are rid of physical junk and you can contribute to the lessening of paper usage. If you have been haunted by endless piles of folders in your storage, why not digitize them?
Of course it’s important to keep very important ones in storage (and possibly in mint condition). But for others that you can just keep as a remembrance or for filing purposes, you can scan these pages instead and store them in your personal computer. Back it up in an external hard drive for added security. This can help you access your files more quickly and improve your pace.
Four, there’s the cloud. Physical files that are kept in cabinets and folders can wither through time. If you are already advocating the use of a digital filing system, you can strengthen your hold over your files by putting them in the “cloud.” This cloud is accessible through the Internet, and you can use different devices to initiate access. So just in case a computer crashes or that you’ve left your laptop behind, you need only need access to the cloud from anywhere, anytime.
The next time you see a cluttered work space anywhere in your home, remember that you only need to spare a few hours to organize everything. These are very doable steps that most set aside because they think they can get away with it. However, if you want to truly work intelligently from home, then start by following these suggestions and bring back that productive vibe.